What 'Turnkey' Actually Means for a Mobile Golf Simulator Rental
Turnkey is the most overused word in event rentals. Here's exactly what Dryvebox handles end-to-end — site walk, power, COI, setup, staffing, teardown — and the short list of what we don't.
Short version: you tell us the date, the place, and the guest count. We handle everything else — and we mean everything.
“Turnkey” is the most abused word in the event-rental business. Half the vendors who use it still expect you to source power, chase a Certificate of Insurance, find someone to run the thing, and stand around at 11 PM waiting for a truck that may or may not come back for teardown.
That’s not turnkey. That’s a rental with homework.
When we say a Dryvebox rental is turnkey, we mean a single point of contact owns the entire chain — from the first site question to the moment the trailer pulls away and your venue looks like nothing was ever there. Here’s exactly what that covers, step by step, so you know what’s on us and the short list of what’s on you.
Before the event: the part nobody else talks about
Most rental problems aren’t day-of problems. They’re things nobody checked a week earlier. Our pre-event process exists to kill those surprises before they happen.
The site walk. Before we confirm, we confirm fit. For outdoor activations: is there a level spot for the trailer, and can a truck physically get to it? For indoor pop-ups: ceiling height, door width, floor protection, elevator or dock access. We do this over a few photos and a short call — you don’t need to be a logistics expert, you just need to point a camera.
Power. A trailer unit runs off standard venue power or our own quiet generator — we’ll tell you which makes sense for your site, and we bring the cabling either way. For indoor pop-ups, we confirm the circuit before load-in so we’re never tripping a breaker in the middle of your keynote. You don’t calculate amperage. We do.
The Certificate of Insurance. This is where most rentals quietly fall apart. Dryvebox carries a $5M liability umbrella and issues a named-additional-insured COI on request — usually within one business day for events booked 10+ days out. Convention centers, country clubs, and corporate campuses almost always require one, and we’ve filled out more venue insurance forms than we can count. Send us the venue’s requirements and we handle the paperwork directly with them.
Permits and venue rules. Union labor, dock scheduling, load-in windows, fire-marshal clearances for expo floors — if your venue has rules, we work inside them. We’d rather read the 40-page exhibitor manual than have you discover a 6 AM load-in window the night before.
By the time your event date arrives, every logistical question has already been answered. That’s the whole point of the pre-work.
Day-of: arrival, setup, and the clock
Here’s what the day actually looks like from your side: not much. That’s by design.
Arrival window. We give you a firm arrival window and stick to it. For most events, we’re on-site and building well before your first guest.
Setup time. The trailer sets up same-day with no construction. The indoor pop-up enclosure goes up in under 90 minutes inside any ballroom, expo hall, or office — no truck access required. You don’t lift, level, or plug in anything.
The host. Every rental includes at least one TrackMan-trained host who runs the experience for the entire event. This is the difference between a simulator that sits idle because nobody knows how to load a course, and one with a line of laughing guests all night. The host manages guest flow, swaps right- and left-handed clubs, sets up closest-to-the-pin contests, keeps the leaderboard moving, and makes your least-golfy attendee feel like a natural. For large events, we staff multiple hosts so the line never stalls.
The gear. Loaded and ready: premium OEM clubs in recent model years — drivers, irons, and wedges from brands like Callaway, TaylorMade, and Srixon, sized for righties and lefties, with junior sets on request. Tour-grade balls. The full TrackMan software suite — famous courses, skills games, and full shot data on the screen. Climate control runs the whole time, so a July rooftop and a February tailgate are equally comfortable inside.
After the event: the clean exit
The end of a rental tells you who you actually hired.
When your event wraps, our team breaks the unit down, packs every club and cable, and drives away — leaving your space exactly as we found it. No equipment for you to babysit overnight, no “we’ll grab it Monday,” no scuffed ballroom floor. If we set up over turf, hardscape, or a finished interior, we protect it going in and verify it going out.
For multi-day conferences and TOUR activations, the host returns each morning, resets the experience, and re-stocks — so day three feels as sharp as day one.
What we don’t do
Turnkey means we own the experience end-to-end. It doesn’t mean we pretend to be a full event-production company. Being honest about the edges is part of the deal:
- Food and beverage. We don’t cater or pour. We slot in alongside your caterer and bar — and we’re happy to coordinate placement so the simulator becomes the gravity center of the room.
- Alcohol service. Never us. That’s your licensed vendor’s lane.
- The rest of your event. DJ, staging, AV for your main program, décor — not our scope. We’re one (very memorable) station within your event, not the whole show.
- Full vehicle wraps for small parties. We can brand the box from decals to full wraps, but for a backyard party or a wedding we’ll talk you out of a full wrap — it’s overkill and it’s your money. For sponsor activations and conferences, where the branding is the product, that’s a different conversation.
Knowing exactly where our scope ends is what lets us guarantee everything inside it.
The one input we need from you
If turnkey means we handle the logistics, the trade is that we need a clear picture up front. Five things get you a real quote and a smooth event:
- Date(s) and location
- Indoor or outdoor, plus rough footprint
- Approximate guest count and event length
- Format — single box, multi-unit, branded activation, tournament hospitality
- Any branding you want on the unit
That’s the brief. From there, the logistics are ours. (Wondering what all of this costs? We break down every pricing tier here.)
Frequently asked questions
Do I need to provide power for the simulator? No. We assess your site’s power during the pre-event walk and bring everything needed — cabling, and a quiet generator if your venue can’t supply a suitable circuit. You don’t calculate anything.
Will you handle the venue’s Certificate of Insurance? Yes. Dryvebox carries a $5M liability umbrella and issues a named-additional-insured COI directly to your venue, typically within one business day for events booked 10+ days out.
How long does setup take? The trailer sets up same-day with no construction. The indoor pop-up enclosure is fully built in under 90 minutes inside any indoor space, no truck access required.
Do you provide someone to run the simulator? Always. Every rental includes a TrackMan-trained host for the full event — managing guest flow, clubs, contests, and the leaderboard. Large events get multiple hosts.
Do I need to supply clubs or balls? No. Premium recent-model-year clubs (Callaway, TaylorMade, Srixon) for right- and left-handed guests, junior sets on request, and tour-grade balls are all included. You’re welcome to bring your own clubs if you prefer.
What’s left for me to handle? Food, beverage, alcohol service, and the rest of your event program. The golf experience — logistics, setup, staffing, gear, teardown — is entirely on us.
Can you set up indoors, inside a hotel ballroom or expo hall? Yes. The indoor pop-up is built specifically for ballrooms, expo floors, and offices with no truck access — ideal for conferences and trade shows.
Tell us the date, the place, and the headcount — we’ll handle the rest. Get a quote →